The Brenau University Physician Assistant Studies Department currently has an opening for an Office Manager.
- Bachelor’s degree in appropriate field
- Office and personnel management experience
Duties and Responsibilities:
Maintain faculty profiles, post messages from chair/faculty, events and developments, maintain departmental calendar
Purchase order requisitions, Budget Manager, credit card statements, secure receipts for various purchases
Office/Classroom Supply Ordering
Maintain orders for department, instructors, classroom
Handle travel authorization, sick leave, check requisition, travel voucher, payroll/workloads, standardized test ordering, textbook ordering, maintaining syllabi each semester (electronic filing system), assist in financial preparation for student field trips, make copies of tests/class materials, testing/classroom proctor, Open House, be initial contact for student advisees including communication with faculty, maintaining advising files, and scheduling advisee meetings.
Agenda development, communication with faculty and/or staff regarding meetings, specialty meetings (retreats, end of the semester/year, parties)
IT/Media, computer/classroom issues, meeting/event set up, building maintenance
Maintaining Meeting Room Manager
Assisting Department Chair
Maintaining calendar, marking deadlines, maintaining meeting appointments
Answering phones/returning calls, communicating appropriate information to faculty/staff, maintaining filing system (order receipts, purchase receipts, adjunct files), send/retrieve mail, interoffice/departments communications
Supervise Work Study Students
Other duties as assigned
Environmental and Working Conditions:
Normal environment found in an educational setting. Some exposure to outdoors and varying weather conditions may be required.
Physical Demands and Aptitudes:
Some lifting and or carrying objects weighing 10+ pounds may be required. This position requires repetitive usage of arms, legs and eyes and includes standing to a significant degree.
37.5 hours per week. Work hours designed to meet the needs of the chair, faculty, students and department.
Brenau University will conduct criminal background checks on all persons being considered for initial employment. In some circumstances, an FBI fingerprint report may be necessary to satisfy the requirement. Employees must hold and continue to maintain a favorable criminal history background. Credit checks may be performed on employees who are selected for a position that regularly engages in handling credit cards or other company monies. Due to insurance requirements, employees operating university vehicles must be at least 25 years of age, have a valid Georgia driver’s license, and a good driving record. An MVR may be performed during the hiring process. All employees who operate university vehicles or who are employed in a sensitive position may be subject to post-hire drug screening and random drug screenings. All employees are subject to reasonable suspicion drug screening.
All internal applicants are required to notify their direct supervisor before applying.