Upgrades for Windows 7 Users

Faculty and staff will soon receive an email from the IT HelpDesk about Windows 10 upgrades for the people still using Windows 7. Please be sure to read this email, as this will impact many people. Anyone that is using a Brenau computer that still has Windows 7 on it will have their computer upgraded or replaced. Please be sure to read the instructions on how to backup your data.

Instruction on how to backup your data are available at docs.google.com/document/d/1u8UprkA-kqHbSWt3AUq6ZSzTYnzGtUoGJ1sa5dIJyNo/edit

If you aren’t sure whether you have Windows 7 visit the link below.

Be aware phishing attacks are on the rise

Scammers have stepped up their efforts to trick Brenau faculty and staff into following malicious links or attachments. These attacks are referred to as “phishing,” which Merriam-Webster defines as “a scam by which an Internet user is duped (as by a deceptive e-mail message) into revealing personal or confidential information which the scammer can use illicitly.” Lately, scammers have been reading our website to determine our reporting structures. This helps them target their attacks by sending users an email that pretends to be from a direct supervisor.

When receiving any email, please ask yourself the following questions before clicking on any links:

  • Does the FROM: address (look at the actual email address, not just the display name) end in @brenau.edu?
  • Is the email from a @gmail.com, @hotmail.com, or @yahoo.com account but pose as a Brenau user?

Also look for these indicators:

  • Email addresses designed to “look” like real addresses, such as moc.liamg@ude.uanerb.emanresu
  • Suspicious spelling or grammar which hint the sender is not a native English speaker
  • Banners from Google saying things like: “This user is not in your domain” or “email is suspicious”

When in doubt, call the sender on the phone and see if they sent the email to you. Unfortunately these types of attacks do not yet have a technical solution. It is up to each of us to use our critical thinking skills to determine what is real and what isn’t.

Time for a Tune-up on Emergency Alerts

screenshot of Brenau's e2Campus webpage

The beginning of a new academic year is the perfect time for all faculty, staff and students to enroll in or check their settings for the university’s e2Campus Alerts system that automatically will send you vital information in case of an emergency. The would include class cancellations or other weather-related changes in schedules and operations on all the university campuses. Since the system is “opt-in,” you will need to log in and tell it how you want to receive information – text, email, calls to home and mobile phones, voice messages or all of the above.

To learn more or to sign up, visit http://www.e2campus.com/my/brenau, and click “Create New Account.”

Please keep the following in mind when you sign up for the service:

  • All Brenau students are required to register with the service to ensure that they receive emergency notices.
  • When you first sign up, your account is verified by sending a code to your cell phone via a text message. If you would prefer to register using an email address, just click the “Click here to sign up using email only” link at the bottom of the sign-up page. Use the method most convenient for you.
  • When creating your account, be sure to select the alert groups (Gainesville, South Atlanta, Augusta, etc.) that are relevant to you so that the alerts can be more targeted towards the affected persons.
  • Maintaining your e2Campus account data is your responsibility. If your cell numbers or email addresses change, it is your responsibility to update them via the e2Campus system (a link will remain on the intranet).
  • Once you create an account, please register your Brenau email address and any non-Brenau email addresses such as a Gmail, Hotmail or other account that you may use outside of the university. The system will send it to all of them.
  • When you sign up for the service, you will also be asked for an “opt-out date.”  This is the date when you would like to be removed from the system automatically.  For students, this would be your expected graduation date, etc.  Please keep in mind that you may change this date at any time. And, like some of you need to do now, you will have to periodically update your account to push the date farther out.

If you have additional questions: please email the Helpdesk at ude.uanerb@ksedpleh

Across campus, classrooms receive technology upgrades

Over the summer, the IT department has been busy upgrading equipment in several classroom spaces. Here is a quick rundown of some of the new additions across the Gainesville campuses:

  • In the Academy Building, half a dozen rooms have new white boards. The installations are in rooms 101, 103, 201, 202, 203 and 204.
  • In the Science Building, rooms 12 and 13 have new 8-foot screens as well as new speakers.
  • In the Owens Student Center, new screens have been installed in rooms 202 and 204.
  • In  the Jacobs Building, there are new projectors in rooms 201 and 208.
  • In the Redwine Technology Center there are four new projectors. The equipment has been installed in rooms 102, 106, 107 and 108.
  • Over on the East Campus, the Whalen Auditorium has new 12-foot screens and laptop hookups. Two nursing classrooms, 130 and 133, have new clickers installed.

A more detailed list of technology upgrades is available at the following link: http://update.brenau.edu/wp-content/uploads/formidable/ClassroomUpgrades-Summer2015.pdf


Brenau Migrating to Online Forms

Brenau Migrating to Online Forms

One of the constant complaints from faculty, students and staff is the ubiquity of paper forms that Brenau uses for various processes. In order to address this concern and streamline operations, Brenau is implementing a product called FormStack which allow users to fill out forms online using a web browser or a mobile device. The forms will allow managers to perform approvals in real-time and they even include the ability for users to sign their forms using a finger or a mouse.

Look for these forms to gradually start replacing paper forms or PDFs on all campuses. You can read more about the product at this site: https://www.formstack.com/industry/higher-education.

Please Reboot Your Machines

Due to server upgrade for the http://www.brenau.edu website, all IT managed Brenau computers will require a full reboot for the site to appear properly on your machine. The website has remained active and accessibly to all outside users without a break in service. Only Brenau IT machines are affected.

IT Equipment Procurement Procedure Reminder

This is a friendly reminder that all technologies specified in IT Procurement Policy (IT-03) must be requested through the IT department. Please do not purchase university IT equipment without getting a quote from the IT department or you may be forced to return the equipment for a refund. We follow this procedure to ensure that the hardware and software being purchased will be compatible with our existing systems and will receive all of the discounts, tax exclusions and free shipping that we receive through our established vendors. Thank you for your assistance in following these procedures.

You can view the full policy at http://goo.gl/d7kM9D
Please note that desktop printers are subject to a specific policy at http://goo.gl/CNrU3Z

Intranet Upgrade


The Brenau IT department recently completed an update of the Intranet to a new design and platform. The Intranet has used the same design and technology for roughly the past eight years and this change comes with many advancements.

  • Better performance (site uses continuously updated technology and is fully optimized for speed)
  • Consistent branding (site themes can now be synchronized between internal and external Brenau sites giving a more seamless browsing experience)
  • Better uptime (site is hosted externally so outages in Gainesville will not affect Intranet access for external users)
  • Better security (external hosting also prevents vulnerabilities affecting the internal network)
  • Mobile ready (the new site is mobile-ready and adjusts its presentation to match smartphones and tablets when applicable)
  • Easier authentication (some links, like human resources, will require you to authenticate but you can now use your Google email account to access those links with a single click rather than having to use your network credentials)
If you have any challenges or suggestions please contact the Helpdesk at ude.uanerb@ksedpleh or via the links on the Intranet.
Please keep in mind that some links may have changed so if you are having trouble accessing an old link, visit intranet.brenau.edu and follow the links from there to get where you need to go.

MS Office FREE for Faculty and Staff

It’s like the holidays have come early! All faculty and staff with a brenau.edu email address are now eligible for a FREE license for Office 360  to install on your personal devices. You can  download Office on up to five non-Brenau laptop or desktop devices, five mobile devices (iPhone and Android) and up to five tablet devices (Surface and  iPad). This offer includes Word, Excel, Powerpoint, OneNote, OneDrive, and access to Newsfeed and Sites.

Follow the steps below to setup your account.

Steps for faculty/staff:

  • Go to www.office.com/getoffice365.
  • Click on the “Teachers” tab.
  • Click on the “Find out if you’re eligible.”
  • On the next screen, input your brenau.edu email address and click “Sign Up.”
  • It will then prompt you through some instructions to setup your account.
  • Prosper.



Free Microsoft Office for Students

How often have students bemoaned the cost of essential software such as Microsoft Office? Problem solved. Right now Microsoft is giving a free, five-machine license to students with an eligible .edu email address. Please let your students know to take advantage of this offer.

Sadly, faculty, staff, alumni or even humble webmasters are not eligible. This offer is for currently enrolled students only.

Visit http://products.office.com/en-us/student/office-in-education for more details.