Brenau Closures for Upcoming Holidays

Brenau offices are closed for winter break starting Wednesday, Dec. 19, and will reopen Wednesday, Jan. 2. Due to nature of work, specific departments operate under an alternate holiday schedule. Please check with your immediate supervisor regarding holidays for your department and skeleton crew days.

Chair Massage Spots available for Wednesday, Dec. 12

There are 15 afternoon appointments available on a first-come, first-serve basis for chair massages Wednesday, Dec. 12, on the Gainesville historic campus. Each massage lasts for 10 minutes. To claim one of the appointments please be one of the first 15 to email Kelley Maddox at

Premium Assistance Under Medicaid and the Children’s Health Insurance Program (CHIP)

If you or your children are eligible for Medicaid or CHIP and you’re eligible for health coverage from your employer, your state may have a premium assistance program that can help pay for coverage using funds from their Medicaid or CHIP programs. If you or your children aren’t eligible for Medicaid or CHIP, you won’t be eligible for these premium assistance programs but you may be able to buy individual insurance coverage through the Health Insurance Marketplace. For more information, visit If you or your dependents are already enrolled in Medicaid or CHIP and you live in a state listed below, contact your state Medicaid or CHIP office to find out if premium assistance is available.

If you or your dependents are not currently enrolled in Medicaid or CHIP, and you think you or any of your dependents might be eligible for either of these programs, contact your state Medicaid or CHIP office or dial 1-877-KIDS NOW or to find out how to apply. If you qualify, ask your state if it has a program that might help you pay the premiums for an employer-sponsored plan. If you or your dependents are eligible for premium assistance under Medicaid or CHIP, as well as eligible under your employer plan, your employer must allow you to enroll in your employer plan if you aren’t already enrolled. This is called a “special enrollment” opportunity, and you must request coverage within 60 days of being determined eligible for premium assistance. If you have questions about enrolling in your employer plan, contact the Department of Labor at or call 1-866-444-EBSA (3272).

2019 Weight Loss Challenge

Need a New-Year’s Resolution? Brenau’s annual Weight Loss Challenge will begin January 2019! At the end of challenge, the employee who lost the highest percent body weight will win a $500 cash prize. There is no entry fee required to participate.

Jan. 3, 4 and 7

Feb. 6, 7 and 8 (The participant who is leading at this point will also receive a prize!)

March 13, 14 and 15

All weigh-ins will be performed in the Human Resources Office. Email Kelley at to schedule an appointment. It is preferable to weigh-in on the last day. However, if you cannot make it that day,  two other days are available, as outlined above. All information will be kept confidential.

Additional Information:

  • Each participant will be required to weigh in at initial weigh-in, mid weigh-in and the final weigh-in to be eligible for prizes. Only dates listed above will be used as weigh-in dates.
  • Employees from each campus are eligible to participate.
  • Each participant will know where they placed in the rankings (i.e. you were fourth place out of 13).
  • Names of participants will be shared with the participant group.
  • Each Friday the group will meet at 4:15 p.m. to walk together as a group.
  • The name of final winner will be posted in the Update.
  • The winner will be determined by calculating the percent of total body weight lost
  • This is a voluntary program. Each participant will sign a participation agreement.

Employees are encouraged to use the facilities on campus. The Brenau Fitness Center (which is free to all employees), the Brenau Mile and the Center for Health & Well-Being are all great options! Also, please take advantage of our on-site Hopkins Dining Hall offering healthy eating options at a great price: $5 for employees.


1st place: $500 cash prize
2nd place: $50 cash prize
3rd place: $25 cash prize
Mid weigh-in: $25 cash prize

Payout to winners: Awarded in April 2019

Forms Available in the ADP Forms Library

The updated faculty timeline, evaluation forms and guides for all faculty, department chairs and deans can be accessed on ADP under Forms Library.

The 2017 Summary Annual Report for our group retirement plan has also been added to ADP under Forms Library for review.

Women’s Health & Cancer Rights Act of 1998

Do you know that your health plan, as required by the Women’s Health and Cancer Rights Act of 1998, provides benefits for mastectomy-related services including all stages of reconstruction and surgery to achieve symmetry between the breasts, prostheses, and complications resulting from a mastectomy, including lymphedema?

Questions may be directed to the Human Resources Office.

Medicare Part D Information for Employees age 65+

The information below is regarding Medicare that employers are required to send out each year to employees 65 years of age and older. There is no action needed on your part unless you would like to enroll in Medicare.

Please read this notice carefully and keep it where you can find it. This notice has information about your current prescription drug coverage with Brenau University and new prescription drug coverage for people with Medicare. It also explains the options you have under Medicare prescription drug coverage, and can help you decide whether or not you want to enroll. At the end of this notice, it also tells you where to find more information to help you make decisions about your prescription drug coverage.

  1. Medicare prescription drug coverage became available in 2006 to everyone with Medicare. You can get this coverage if you join a Medicare Prescription Drug Plan or join a Medicare Advantage Plan. All Medicare prescription drug plans provide at least a standard level of coverage set by Medicare. Some plans may also offer more coverage for a higher monthly premium.
  2. Brenau University has determined that the prescription drug coverage offered by Employee Benefit Plan is, on average for all plan participants, expected to pay out as much as the standard Medicare prescription drug coverage will pay and is considered Creditable Coverage.

Because your existing coverage is on average at least as good as standard Medicare prescription drug coverage, you can keep this coverage and not pay extra if you later decide to enroll in Medicare prescription drug coverage.

Individuals can enroll in a Medicare prescription drug plan when they first become eligible for Medicare and each year from Oct. 15 through Dec. 31. Beneficiaries leaving employer/union coverage may be eligible for a Special Enrollment Period to sign up for a Medicare prescription drug plan.

If you decide to enroll in a Medicare prescription drug plan and drop your Brenau University prescription drug coverage, be aware that you may not be able to get this coverage back.

If you drop your coverage with Brenau University and enroll in a Medicare prescription drug plan, you may not be able to get this coverage back later. You should compare your current coverage, including which drugs are covered, with the coverage and cost of the plans offering Medicare prescription drug coverage in your area.

You should also know that if you drop or lose your coverage with Brenau University, and don’t enroll in Medicare prescription drug coverage after your current coverage ends, you may pay more (a penalty) to enroll in Medicare prescription drug coverage later. If you go 63 days or longer without prescription drug coverage that is at least as good as Medicare’s prescription drug coverage, your monthly premium will go up at least 1 percent per month for every month that you did not have coverage. For example, if you go 19 months without coverage, your premium will always be at least 19 percent higher than what most other people pay. You’ll have to pay this higher premium as long as you have Medicare coverage. In addition, you may have to wait until the following November to enroll.

For more information about this notice or, your current prescription drug coverage, contact Human Resources. You may receive this notice at other times in the future such as before the next period you can enroll in Medicare prescription drug coverage, and if this coverage changes. You also may request a copy.

More detailed information about Medicare plans that offer prescription drug coverage will be available in the “Medicare & You” handbook. You’ll get a copy of the handbook in the mail from Medicare. You may also be directly contacted about Medicare prescription drug plans. You can get more information about Medicare prescription drug plans by:

• visiting for personalized help,
• calling your State Health Insurance Assistance Program (see your copy of “Medicare & You” handbook for their telephone number)
• calling 1-800-MEDICARE (1-800-633-4227). TTY users should call 1-877-486-2048.

For people with limited income and resources, extra help paying for Medicare prescription drug coverage is available. Information about this extra help is available from the Social Security Administration online at, or call them at 1-800-772-1213 (TTY 1-800-325-0778).

Thank you for a successful 2018 Field Day

We had a great turn out for our first Field Day, which was held at Riverside Military Academy. We had 50 participants and hope to make this an annual event.

Food Truck Friday, Nov.16

Save the Date for the last Fall Food Truck Friday of the year, scheduled for Friday, Nov. 16. Aramark will be having a Bake Potato Bar with all the “fixins,” hotdogs and a hot chocolate station on the lawn of Sorority Circle during lunch.

Students can sign in as usual. Faculty, staff and guests pay $5, cash only. If it rains, lunch will be moved to the Dining Hall.

Chair Massage Spots available for Nov. 14

Nature's healing Path logoThere are 15 afternoon appointments available on a first-come, first-serve basis for chair massages Wednesday, Nov. 14, on the Gainesville historic campus. Each massage lasts 10 minutes. To claim one of the appointments please be one of the first 15 to email Kelley Maddox at