New Inclement Weather Pay Code in ADP

Attention ADP Supervisors:

We have created a new Pay Code in ADP: Inclement Weather. Please use this code when entering missed time for your employees due to the snow this week.

For this past Wednesday, Jan. 17, please use this code to enter the normal number of hours your employee should have worked that day (ie. full-time = 7.5 hours, part-time would be based on their normal schedule).

For Thursday, Jan. 18, enter up to one hour for inclement weather. However, the total number of hours (inclement + actual hours worked) should not exceed their normal work schedule.

Please contact Angie Graham at with questions.

Wellness Participation Cash Prize

Brenau’s Wellness Program, funded by Cigna, is designed to support healthy behavior in the workplace and to improve health outcomes. Our program includes activities during the year that relate to being physically, mentally, financially and emotionally healthy.

Employees receive points for each activity or program they participate in. Points are added to the Activity Tracker, maintained by Human Resources, and are used to determine recipients for periodic special awards. During the open enrollment meeting in November, a name will be drawn from those who have accumulated Activity Tracker points; the more points you accumulate, the greater chance you have of winning the cash prize.

Click here to download the Wellness 2018 flyer (PDF). Should you have questions, please contact Kelley Maddox at

Self Defense Class Being Offered, Feb.13

Brenau’s Wellness Program is sponsoring a Basic Self Defense Class on the Gainesville historic campus, Tuesday, Feb. 13, at 5 p.m in Jewell Building, Room J4. The class will last an hour and will include limited physical movement. Registered employees should wear comfortable athletic wear and tennis shoes.

Each participant will receive two activity points toward the Wellness Participation Award and receive a gift for participating in the class.
The class can accommodate up to 20 employees and will be filled on a first-come, first-served basis. Be one of the first 20 to sign up by emailing Kelley Maddox at

Kickin’ It for Babies!

Brenau will be partnering with the March of Dimes and the City of Gainesville for an exciting “Kickin’ It for Babies” Kickball Tournament! The tournament is Saturday, Feb. 10, from 10 a.m. to 1 p.m. at the Candler Fields at City Park, and is for all ages. Teams of 10 or more people are needed to register for the fun family, friend and corporate event. Participation is free for participants who register by emailing Kelley Maddox at by Jan. 29. All Brenau, Helix and Aramark employees plus friends and family members can participate.

Pre-registered participants will receive a free shirt and each Brenau employee participant will receive three activity points toward the Wellness Participation Award as well.

Campus Campaign Deduction Error

Salaried employees who donate to Campus Campaign via payroll deduction: Due to a technical error during open enrollment, campus campaign contribution were not deducted on the salary payroll for the first payroll of 2018 (1/12/18). In order to rectify this error, a double deduction will be taken from the 1/26/18 salaried payroll. We apologize for any inconvenience this may cause. We truly appreciate your continued contribution.

Faculty/Staff Guidelines Revisions

FSG 3-01 Hiring Practices/EEO/Faculty Appointments and FSG 5-05 Fringe Benefits have been revised. You can read the revised policies at the URLs below. All policies can be viewed by visiting your ADP portal > Resources > Company Policies.

Revisions include changes that show the 20 percent discount prior to the tuition waiver and the changes in tax withholding, shown in A1 and A10 ii and changes from the Provost’s Office in F1, F2.

3-01 Hiring and Faculty Appt (PDF):

5-05 Fringe Benefits (DOC):


Meet With Retirement Consultant Jan. 19

Kelly from Cannon Financial will be on the Gainesville historic campus for her monthly retirement meetings on Jan. 19. To set up a time to meet with Kelly, please contact Kelley Maddox at

All new hires are encouraged to meet with Kelly the first month of hire.

Join the 2018 Weight Loss Challenge

Need a New Year’s Resolution? Brenau’s annual Weight Loss Contest will begin January 2018! At the end of challenge, the employee who loses the biggest percentage of weight will win a cash prize of $500. There is no entry fee required to participate.

Initial weigh-ins will take place Jan. 3, 4 and 5. Halfway-point weight-ins will be Feb. 7, 8 and 9. The participant leading at this point will receive a prize. The final weigh-ins will be March 14, 15 and 16. The final winner will be determined by calculating the percentage of weight lost, and his or her name will be posted in the HR Newsletter.

All weigh-ins will be performed in the Human Resources Office. Email Kelley Maddox at to schedule an appointment. It is preferable to weigh-in on the last day. However, if you cannot make it that day, 2 other days are available, as outlined above. All information will be kept confidential.

Each participant will be required to weigh-in at all three weigh-in points to be eligible for prizes. Only dates listed above will be used as weigh-in dates. Employees from all campus are eligible to participate. Contact Kelley for more information if you are located at a site other than Gainesville and would like to participate.

Each participant will know where they placed in the rankings, and the names of participants will be shared within the group of participants. Each Friday the group will meet at 4:15 p.m. to walk the Brenau Mile on the Gainesville campus.

This is a voluntary program. Each participant will sign a participation agreement.

Employees are encouraged to use the facilities on campus, including the Brenau Fitness Center (free to all employees), the Brenau Mile and the Center for Health and Wellbeing. Also, please take advantage of our on-site Hopkins Dining Hall offering healthy eating options at a great price ($5.00 for employees).

Prizes are as follows and will be awarded in April 2018:
1st place: $500 cash prize
2nd place: $130 cash prize
3rd place: $65 cash prize
Mid weigh-in: $50 cash prize

HR Moved to ADP Employee Portal

The previous HR intranet site has been removed. Everything related to current employees can be found on the ADP employee portal.

Forms and Documents can be found by logging in to ADP, selecting
“Resources” and then “Forms Library.”

Faculty and Staff Guidelines are available by logging in to ADP and selecting “Resources” then “Company Policies.”

The ADP portal is available at

Do you need your employment or income verified?

Do you need your employment or income verified?

We are pleased to announce that Brenau University now uses The Work Number® to provide automated employment and income verifications for our employees.

The Work Number from Equifax is a fast and secure way to provide proof of your employment or income — a necessary step in many of today’s life events including obtaining credit, financing a home or automobile, obtaining a housing lease or securing government benefits or services. The Work Number simplifies the verification process and accelerates qualifying decisions through an online system available to verifiers 24 hours a day, 7 days a week.

Hundreds of thousands of credentialed verifiers rely on The Work Number for rapid access to information critical to their decision process, and thousands of employers nationwide have entrusted The Work Number to provide this important service on behalf of their employees.Additionally, the employees who work for organizations that contribute information to The Work Number can access one (1) free Employment Data Report (EDR) each year through The EDR provides complete historical employment and income information, as well as a listing of verifier requests for the past two years.

For additional information about The Work Number or accessing your Employment Data Report, please visit and use the log-in information below.

For Brenau University employees, the default ID and PIN scheme is:
• Employer Code: 104594
• UserID: SSN
• Default PIN: Last 4 of SSN + 4 digit year of birth