ADP Audit 2020: Verify your information

In order to help us serve you better, please take five minutes to review your personal information in ADP at Should information be showing incorrectly, you can either make the change yourself or list the changes on this form for your HR representative to change on your behalf.

Please return to HR by Jan. 31.

The dental and vision ID cards are coming soon

For employees who have signed up for dental and vision coverage with Principal, effective Jan. 1, there has been a delay in the processing of accounts. Principal has not yet sent out dental and/or vision cards. If possible, please wait until you receive your ID card before scheduling a dental or vision appointment. We are hoping cards will go out this week. We are waiting for the confirmation from the carrier.

2020 Weight Loss Challenge

Need a New Year’s Resolution? Brenau’s annual Weight Loss Challenge will begin January 2020! At the end of the challenge, the employee who lost the highest percentage of weight will win a cash prize of $250. (No entry fee required to participate).

Initial weigh-in:
Jan. 6, 7, 8

Mid weigh-in:
Feb. 5, 6, 7 (The participant who is leading at this point will receive a prize).

Final weigh-in:
March 11, 12, 13

All weigh-ins will be performed in the Human Resources Office. Email Kelley Maddox at ude.uanerb@xoddamk to schedule an appointment. It is preferable to weigh-in on the last day. However, if you cannot make it that day, two other days are available, as outlined above. All information will be kept confidential.

Additional Information:

  • Each participant will be required to weigh in at initial weigh-in, mid weigh-in and the final weigh-in in order to be eligible for prizes. Only dates listed above will be used as weigh-in dates.
  • Employees from each campus are eligible to participate.
  • Each participant will know where they placed in the rankings (i.e. you were fourth place out of 13).
  • Names of participants will be shared with the participant group.
  • Each Friday the group will meet at 4:15 p.m. to walk together as a group.
  • The name of final winner will be posted in the Update.
  • The winner will be determined by calculating the percentage of weight lost.
  • This is a voluntary program. Each participant will sign a participation agreement.

Employees are encouraged to use the facilities on campus. The Brenau Fitness Center (free to all employees), the Brenau Mile and the Center for Health & Well-Being are all great options! Also, please take advantage of our on-site Hopkins Dining Hall offering healthy eating options at a great price: $5 for employees.

1st place: $250 cash prize
2nd place: $50 cash prize
Mid-weigh in: Gift card

Payout to winner: Awarded in March 2020.

2018 Summary Annual Report for retirement is posted

The Summary Annual Report (SAR) is a summary of the IRS Form 5500 that must be distributed to all Brenau’s retirement plan participants.

The Department of Labor (DOL) states that the SAR must be distributed within nine months after the close of the plan year, which is two months after the Form 5500 is due. This information is for review only, no action is required.

A PDF of the information is available here. This information is also posted in ADP under forms library.

Reminder: Threat Preparedness Training due Dec. 17

Please remember the Threat Preparedness Training in Canvas must be completed by Dec. 17. Employees required to take the training were sent an invitation from Canvas on Dec. 2. If you are an actively working employee, you are required to take the training.

Wellness Points must be turned in to HR before the close of day Friday

Wellness Points must be turned in to HR before the close of day Friday, Dec. 6.

If possible, please redeem your gift cards from Cigna by tomorrow, Friday, Dec. 6. Gift cards for wellness can be redeemed by visiting

Get your free hand sanitizer from the HR Office

hand washing

Personal hygiene begins and ends with our hands. And though we’re taught as youngsters to wash our hands before dinner, it’s important to remember that germs don’t care what time of day it is.

Clean hands prevent sickness. It’s especially important to learn the basics about hand hygiene so that you, too, can become a champion hand washer! Let’s examine some “handy” tips and in honor of National Hand-Washing Awareness Week, which takes place each year during the first week of December.

This month, pick up your free hand sanitizer in the Human Resources Office while supplies last!

Required Threat Preparedness Training to be completed Dec. 2-17

Threat Preparedness Training begins Monday, Dec. 2, and is due Tuesday, Dec. 17. Please schedule a few minutes between the two dates to complete the required training available online in Canvas. Employees required to complete the training will be sent an email invitation from the Canvas Learning System.

Compliance trainings enable Brenau to operate safely and efficiently, and to ensure our employees are following laws and regulations. We live and work in an environment where expectations are that learning assignments will be completed and submitted. 100% participation is expected.

Open Enrollment information session Tuesday, Nov 26

In order to better assist our employees, Brenau’s insurance brokers from Turner, Wood and Smith, and Veracity will be on campus for an information session at 12:30 p.m. Tuesday, Nov 26, in Thurmond McRae. You may attend (or zoom in) and ask any questions you have regarding the new insurance options.

Just a reminder, you must actively enroll in all benefits for 2020. No benefits from 2019 will roll over into the new plan year for 2020.

Join Zoom Meeting:

Meeting ID: 572 403 964

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Open Enrollment ends Friday, Nov. 29

Just a reminder that open enrollment ends Friday, Nov. 29. Please log in to your ADP employee portal at, and begin the process of enrolling in or waiving benefits. Keep in mind Nov. 29 is during holiday break, so please refer any questions you may have to Human Resources before Tuesday, Nov. 26, to ensure you receive a response prior to the close of open enrollment.

You must actively enroll in all benefits for 2020. No benefits from 2019 will roll over into the new plan year for 2020.

Below are the medical, dental and vision benefit summaries for the new plans, starting January 1: