Accounting Office Hiring a Student Loan Disbursement Clerk

The Brenau University Accounting Office has an opening for the student loan disbursement clerk position.

Job Duties and Responsibilities:

  • Responsible for downloading reports for student loan disbursements.
  • Credits student accounts with loan funds by processing Direct Loan Roll.
  • Issues refunds for student loan funds.
  • Responsible for issuing and payment of book vouchers.
  • Discusses student account information with students.
  • Financial Aid Roll-over
  • Write up check request for state aid
  • Posting of state aid
  • R2T4 adjustments

Minimum Qualifications:

  • Basic accounting skills
  • Knowledge Microsoft Office (Word, Excel)
  • Customer service skills
  • Detailed Oriented

Environmental and Working Conditions:

Normal environment found in an office and/or educational setting.

Physical Demands and Aptitudes:

Some lifting and or carrying objects may be required. This position requires repetitive usage of arms, legs, eyes to include sitting to a significant degree.

Work Hours:

Generally Monday-Friday from 8:30am-5:00pm.  Hours may be extended to meet the needs of the department specifically at the beginning of the semester when initial loans for the semester are disbursed. Will include hours over winter holiday period.

Special Requirements:

Brenau University will conduct criminal background checks on all persons being considered for initial employment. In some circumstances, an FBI fingerprint report may be necessary to satisfy the requirement. Employees must hold and continue to maintain a favorable criminal history background. Credit checks may be performed on employees who are selected for a position that regularly engages in handling credit cards or other company monies. Due to insurance requirements, employees operating university vehicles must be at least 25 years of age, have a valid Georgia driver’s license, and good driving record. An MVR may be performed during the hiring process. All employees who operate university vehicles or who are employed in a sensitive position may be subject to post hire drug screening and random drug-screenings. All employees are subject to reasonable suspicion drug screening.

Interested applicants can apply on Brenau’s job board. All internal applicants are required to notify their direct supervisor before applying.

Open Enrollment Meeting Nov. 7

The annual open enrollment meeting regarding changes to insurance and benefits for the 2018 year will be at 1 p.m., Tuesday, Nov. 7,  at the Theatre on the Square in the Brenau Downtown Center. Information about attending the meeting remotely via Zoom we be announced closer to Nov. 7.

Brenau Takes 2nd in Kickin’ Cancer Kickball Game

Brenau’s 10-person squad finished second out of four teams at the Kickin’ Cancer Kickball event Oct. 14 at City Park in Gainesville as part of Breast Cancer Awareness Month.

The event supported the American Cancer Society and Gainesville Parks and Recreation’s Children At Play Fund.

The Brenau team’s trophy is in the HR office. Participants received a free shirt and three activity points toward the Wellness Participation Award.

Be on the lookout for upcoming dates and opportunities to join another kickball game.

Chair Massage Spots available for Oct. 18

There are 15 afternoon appointments available on a first-come, first-serve basis for chair massages Wednesday, Oct. 18, on the Gainesville historic campus. Each massage lasts for 10 minutes. To claim one of the appointments please email Kelley Maddox at

Registration in the ADP Portal

We are excited to announce the upcoming roll-out of our new Brenau HR/Payroll website for ADP’s Workforce Now solution. This new site will provide you with easy to use and convenient access to:

  • Your personal information
  • Pay information
  • Up-to-date company information

It will also eventually take the place of the current HR Intranet site. Please be aware, for now, the site is set in “read-only” mode, which means you are unable to make changes at this time. There is much more behind-the-scenes work to be done to the site and to individual records before our go-live date of Oct. 24. However, we wanted you to be able to login, look around and get comfortable with the feel of the site and where to find things.

Before you can enter the site, you will need to register for an account.

Registering for an account:

Before you can gain access to the ADP employee portal, you must first register for an account. As part of the registration process you will soon receive a Personal Registration Code (PRC) sent to your work email account. This PRC Code will be required to complete the registration process. The email you receive will include instructions on how to complete the process. There are also additional resources attached to this email for your convenience.

Upcoming training:

Brenau will hold ADP trainings on Thursday, Oct. 12. Check your Google calendar to see what time that day you have been invited to attend. If you cannot attend the in-person meeting, it will also be available via zoom and recorded to watch at a later time. PLEASE NOTE: We are auditing the system to ensure its accuracy for our go-live date. Individual questions you may have, based on what you see in the system, will be answered at the training meetings held Thursday.

Questions or inaccurate information:

We are aware that not all of the information currently showing is accurate on some employee records. Employee records are still being audited. We are working daily to correct errors. Errors should be corrected by the time we go live on Oct. 24. If after that time information is still showing incorrectly, then, at that point, you would need to make us aware. As stated previously, any questions you may have based on what you see in the system will be answered at the training meetings held on Thursday.

Additional Tools and Resources:

  1. Registration Quick Reference Card
  2. Registration Video:

We are very excited about the value that our new employee portal will provide you. Go to and register today. See you on Thursday!

Kickin’ Cancer Kickball Game Oct. 14

Brenau is organizing a kickball team to play a game on Saturday, Oct. 14 to support the American Cancer Society and the Gainesville Parks and Recreation Children At Play Fund.

The game will take place at Candler Field at City Park at 10 a.m. on Saturday, Oct. 14 and is free for participants who register by Oct. 1. To register, email Kelley Maddox at All Brenau, Helix and Aramark employees, friends and family members are encouraged to participate.

All participants will receive a free shirt and each Brenau employee participant will receive three activity points toward the Wellness Participation Award.

Chair Massage Spots Available for Oct. 4

There are 15 afternoon appointments available on a first-come, first-serve basis for chair massages Wednesday, Oct. 4 on the Gainesville historic campus. Each massage lasts for 10 minutes. To claim one of the appointments please email Kelley Maddox at

Updated Annual Security and Fire Report Posted

An  updated PDF of Brenau University’s Annual Security and Annual Fire Report is now available on the Brenau University website at

These reports include statistics and information for the previous three years concerning reported crimes that occurred on campus and important information regarding fire safety in certain off-campus buildings or property owned or controlled by Brenau University as well as on public property within, or immediately adjacent to land accessible from the campus. These reports include statistics from all Brenau campuses.

The Campus Security webpage on the Intranet also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You may obtain a written copy of the crime statistics report by contacting Campus Security at 520 Washington Street, Gainesville or by calling the Security Director at +1-770-297-5896.

Pending Payroll Changes Delayed

Due to Hurricane Irma and other factors outside of our control, we have decided to postpone our conversion to ADP to the end of October.  HR will share more information regarding dates for upcoming trainings at a later time. In the meantime, you will continue to be paid on your regularly scheduled weekly or monthly payroll cycles.

The new conversion dates are as follows:

Last monthly payroll with Brenau: Oct. 13
First salary payroll with ADP: Nov. 3

Last weekly payroll with Brenau: Oct. 27
First hourly payroll with ADP: Nov. 10

Adjuncts outside of Georgia are approved to work except for those who live in Ohio, Washington, North Dakota and Wyoming. At this point we are not eligible to use candidates who reside in these states.

Thirty free flu shots still available

Thirty free flu shots are still available for faculty and staff. Shots will be given starting on Wednesday, Sept. 6 in the Health & Well-Being Center on the Gainesville historic campus.

The free shots will be given on a first-come, first-serve basis, provided by Cigna, as part of our Wellness Program.

Any employee receiving the flu shot will be awarded with 1 activity point toward the Wellness Participation Award. Email Health Services at to sign up for your free shot today.